Idea Catalog layouts

The Idea Catalog supports multiple layouts: Table, Grid, Kanban, and Matrix. They show the same Ideas, but each layout is better for a different kind of work.

Use the layout selector in the catalog toolbar to switch between them.

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Quick comparison

Filters, sorting, Group By, and saved views work across the catalog. Table and kanban also have layout-specific column controls.

Group Ideas

Use Group in the toolbar to split table, grid, and matrix layouts into collapsible sections.

You can group Ideas by fields like:

• Status
• Priority
• Category
• Release Platform
• Assignee
• Single-select custom fields

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Group By is useful when you want the same layout but need clearer sections. For example, group a table by Assignee for a team meeting, or group a grid by Category when reviewing idea themes.

Table layout

Table layout is the most powerful way to manage a dense idea database. It works well when you need to compare many Ideas, fill in fields quickly, or clean up inconsistent data.

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In table layout, you can:

• Select Ideas with row checkboxes.
• Use the header checkbox to select all visible Ideas.
• Double-click a cell to edit it.
• Drag between column headers to resize columns.
• Drag column headers to reorder columns.
• Open an Idea from the row action.
• Use custom fields as table columns.

Manage table columns

Use Columns in the toolbar to decide which columns appear and how they behave.

You can:

• Hide columns you do not need.
• Show hidden columns again.
• Drag columns to reorder them.
• Lock columns so they stay in place while you scroll horizontally.
• Reset the column layout.

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Table preferences

The preferences panel includes table row height. Use Compact when you want density, Default for normal editing, and Spacious when fields need more breathing room.

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Grid layout

Grid layout is a visual scan of your Ideas. It is useful when thumbnails, creative direction, or a quick visual pass matter more than dense field editing.

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In grid layout, Idea cards can show details like:

• Thumbnail image.
• Title.
• Status.
• Created date.
• Categories.
• Linked calendar event count.

Use grid layout when you are reviewing creative concepts, scanning thumbnail directions, or choosing which Ideas need attention.

Kanban layout

Kanban layout stacks Ideas into columns, so it is best for production flow.

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By default, each column represents an Idea status, such as Idea, Planned, Scripted, Ready to Film, Filming, Editing, Review, Scheduled, Published, or Archived.

In kanban layout, you can:

• Drag Ideas between columns to update their status.
• Add a new Idea directly inside a status column.
• Hide status columns you do not need right now.
• See counts for each visible column.
• Open an Idea from its card.
• Use the card context menu to pin, unpin, open, or delete an Idea.

Manage kanban columns

Use Columns in the toolbar to choose which columns are visible. This does not delete fields or Ideas; it only hides columns from the current view.

The top of this menu also includes Board stacked by. Use it to choose which field creates the kanban columns. You can stack by Idea Status or by a single-select custom field, such as Thumbnail Status, Sponsor Approval, or another workflow stage field.

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Changing Board stacked by changes what moving a card updates:

• Stacked by Idea Status: moving a card updates its status.
• Stacked by a single-select custom field: moving a card updates that custom field.

Filters, sorting, grouping, and columns

Filters narrow which Ideas appear. Sorting controls the order. Grouping creates sections in table, grid, and matrix layouts. Columns control what fields are visible in table or kanban layouts.

You will usually combine them:

• Table: filtered to active sponsor work, grouped by Sponsor Approval, sorted by Release Date: Earliest, with sponsor and editor columns visible.
• Grid: filtered to thumbnail needed, grouped by Category, sorted by Updated: Newest.
• Kanban: filtered to not archived, stacked by Idea Status, with only active production columns visible.

Common mistakes

Using kanban as the only source of truth

Kanban is excellent for production status. Use table layout when you need to edit many fields, audit missing data, or compare custom field values.

Hiding columns and thinking the data is gone

Hiding a column only changes the view. The field and its values still exist.

Trying to make grid layout do table work

Grid is for visual review. Switch to table when you need fast field editing or detailed comparison.

Next step

Once you know which layout fits the task, learn how to narrow the catalog with Use the Idea Catalog filter builder.