Schedule filming and release dates
Turn an Idea into a production schedule using date fields, and use Calendar Events for the things that need to be events.
A production schedule is mostly dates on Ideas: when you film, when you finish the edit, when it goes live. In Bluprint those are fields on the Idea, and filling one in is all it takes to schedule it — the calendar reads the field directly.
Calendar Events are the other half, for things that are genuinely events: a shoot day with a crew, a sponsor call, a recurring team sync.
Set up the dates your Channel tracks
Ideas ship without date fields, so the first step is deciding which dates your workflow actually has. Most teams need two or three.
- Open Manage Fields
From the Channel menu, choose Manage Fields in this Channel, then the Ideas section.
- Add a date field
New field → Date. Name it for the milestone: Filming Date, Edit Due, Publish Date.
- Give it an event type
Under Show on calendars, pick an Event type. This is what colours the block — Filming for shoot dates, Release for publish dates — so the calendar is scannable at a glance.
- Choose where it appears
Appears on decides whether the dates show on the Channel calendar, the Master Calendar, or both.
You only do this once per Channel. After that every Idea has those dates waiting to be filled in.
Schedule an Idea
Open an Idea and fill in the dates. That is the whole workflow — there is nothing to link, sync, or add to a calendar.
Each date now draws itself on the calendar, coloured by the event type you chose. Rename the Idea and the block's label follows. Drag the block to a new day and the Idea's field changes. Clear the field and the block disappears.
See the plan
The two calendars answer different questions.
Use Sources in the calendar toolbar to narrow either one to the dates that matter for the job — a release plan that shows only Publish Dates, a production week that shows filming and edit deadlines. See Dates on the Calendar.
When to create a Calendar Event instead
Create an event when the thing you are scheduling is not a date on a record:
- A shoot day with a crew, a location, and a call time.
- A sponsor review call with attendees and a meeting link.
- A weekly planning sync that repeats.
Events hold attendees, recurrence, reminders, and a location — everything a bare date cannot. See Scheduling Events.
If one particular date needs that machinery — this filming date needs the crew invited — use Add more info to this date beside the field. The date stays on the Idea; the event carries the rest.
A workflow that holds up
For a typical video:
Every one of those is a field on the Idea, so the Idea carries its own schedule and the calendar is a view onto it.
Common mistakes
Creating an event for every date
An event you have to keep in step with the Idea is work. If the date belongs to the Idea, put it on the Idea.
Giving every date field the same event type
Event types are what make a calendar scannable. Filming, Release, Deadline, and your own custom types each get their own colour — use them.
Looking for a date that isn't on the calendar
Check the field's Show on calendars switch first, then the calendar view's Sources. The second is per view, so a date can be missing from one calendar and present on another.
Next step
Pick one real Idea and fill in its next three dates. Then open the Content Calendar and watch them already be there.