Common Calendar Workflows

Calendars are most useful when they become repeat workflows, not just a place to drop dates.

Start with a few saved views and event types your team can reuse every week.

Production Week

Use a Content Calendar in Week layout to plan the next production sprint. Add filming blocks, edit sessions, thumbnail reviews, sponsor reviews, and release prep.

Suggested setup:

• Calendar: Content Calendar
• Scope: the current Channel
• Layout: Week
• Filter: Has Linked Idea? is Yes
• Saved view name: Production Week

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This workflow works best when each production event is linked to an Idea, so teammates can jump from the calendar back into the work.

Release Plan

Use the Master Calendar for release planning when you need to see the cadence across the whole Bluprint.

Suggested setup:

• Calendar: Master Calendar
• Scope: the whole Bluprint
• Layout: Year
• Filter: Event Type is Release
• Saved view name: Release Plan

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Release planning is where the Master Calendar shines: you can spot crowded weeks, gaps in the schedule, and conflicts between Channels.

Review Queue

Use custom event types for review-heavy work like sponsor approval, thumbnail review, or final edit review. Save a Calendar View that filters to those event types.

Suggested setup:

• Calendar: Content Calendar
• Scope: the current Channel
• Layout: Month
• Filter: Event Type is Thumbnail Review or Sponsor Review
• Saved view name: Review Queue

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Meeting and Reminder Layer

Use Bluprint for production meetings and reminders that connect to the work. Keep unrelated personal calendar items outside Bluprint unless they affect content planning.

Idea-First Scheduling

When planning from an Idea, use the Idea window's Events tab. This keeps filming, review, and release dates attached to the content they support.

Common Mistakes

Creating events without a repeatable naming pattern

Use clear titles like Film: studio setup tour, Review: sponsor CTA, or Release: productivity apps video.

Using one calendar view for every job

Create a small set of views for common jobs: Production Week, Release Plan, Review Queue, and Planning Meetings.