The Calendar Events Window
Learn every major field in the Calendar Event window and how it connects events to production work.
The Calendar Events window is the full editor for a Calendar Event. Use it when you need more than a quick title or date change.
Core Fields
The title sits at the top of the window and the linked Idea beside it. Everything else is a field in the list below:
- Event Type: Filming, Release, Editing, Planning, Deadline, Review, Reminder, or a type your Channel created.
- Start and End: when the event happens.
- All Day: useful for releases, deadlines, and simple reminders.
- Description: extra context for the team.
- Attendees and Channel: who is involved, and which Content Calendar the event belongs to.
The field list follows your calendar view
Open an event from a calendar and its fields arrive in that calendar view's layout — the same fields, in the same order, as the quick-edit popover. A chip at the top of the list names the view when one is active.
Fields the view leaves out are not gone. They collapse into a Show N hidden fields toggle at the bottom of the list, because the event still holds their values. On a fresh view that includes Recurrence, Location, Idea Title Sync, and Reminders — expand the toggle to use one occasionally, or add it to the layout when your team needs it on every event. See Choose the Fields on Calendar Events.
Opening an event from somewhere other than a calendar — a dashboard, an Idea's Events tab — shows the Channel's own field order instead, with nothing hidden.
Production Connections
The most useful Calendar Events are connected to the rest of the workspace.
Use Link idea to attach the event to an Idea. Once linked, the event can appear in the Idea window's Events tab, and the event can optionally use the Idea title.
The Channel field controls whether the event belongs to a Content Calendar. If you leave it outside a Channel, it belongs only to the Master Calendar.
Recurrence and Reminders
Use recurrence for repeat routines, like weekly planning meetings or recurring review blocks. Editing a recurring event applies to that occurrence and the ones after it.
Use reminders when the team needs notifying before the event starts; times and methods appear once reminders are switched on.
Both start out under the hidden-fields toggle on a new calendar view.
Quick Edit vs Full Editor
Click an event once for the quick-edit popover. It shows the same fields the view lays out, minus the hidden ones, so most date, attendee, and Channel changes never need the full window.
Open the full editor when you want a field the view hides, a longer description, or the event's full linked-Idea behavior.
Common Mistakes
Using the title as the only source of context
Add a short description when the event needs decisions, deliverables, or production notes.
Forgetting the Channel field
Channel-scoped events show in that Channel's Content Calendar and roll up to the Master Calendar.
Assuming a missing field was deleted
A field you cannot see is almost always one the calendar view hides. Check Show N hidden fields at the bottom of the list before creating a second field for the same thing.