Importing Data into a Team

Open Settings → Import under the Team section to move existing records into the selected workspace. Bluprint can import Ideas or Calendar Events from a CSV, or pull records directly from Airtable.

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Choose a source

• CSV file works with spreadsheet exports from Notion, Airtable, Trello, Asana, ClickUp, Monday, and Google Sheets.
• Airtable connects to your account and reads a selected base and table without an export step. Bluprint never writes back to Airtable.
• Direct Notion and ClickUp connections are marked Coming soon.

You need permission to create or update Ideas before starting an import.

Complete the import wizard

1. Choose the record type and source

   Select Ideas or Calendar Events, then upload a CSV or choose an Airtable workspace, base, and table.

2. Choose the destination

   Pick the Bluprint and Channel where the records should land. For dates, confirm the time zone used by the source.

3. Map columns

   Match source columns to existing Bluprint fields, create new fields for the ones that need them, or ignore columns you do not need. For Ideas, combine two CSV or Airtable date columns by choosing Combine with another date on the start column, select the end column, then choose an existing Date Range field or name a new one. Review low-confidence suggestions.

4. Map values

   When required, decide how select options, event types, and other distinct source values translate into Bluprint.

5. Review the dry run

   Check how many records will be created, which rows will be skipped, which categories or fields will be added, and which people could not be matched.

6. Run the import

   Keep the window open while Bluprint prepares the import. Once the import starts, you can close the window or leave Bluprint. The import continues in the background, and Bluprint sends a notification when it completes or pauses. Reopen Team Import to check progress, resume a paused import, or undo its records.

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Prepare clean source data

Use one header row and consistent values in each column. Include a usable title for every record. Airtable linked-record columns arrive as record IDs. Map image attachments to an Image field to copy them into Bluprint; attachments mapped to other fields remain filenames.

For CSV image columns, use public HTTPS image URLs. A multiple-image cell can contain URLs separated by semicolons or newlines, or a JSON array of URLs. Image fields accept up to 10 images per value. Images in imported rows are copied into the selected Bluprint's asset library under the destination channel and linked to their Image fields. Images in skipped rows are not added. Images larger than the asset library's 10 MB limit are compressed during import. If an image cannot be downloaded or compressed, Bluprint leaves that image blank and continues importing the record. Rows with invalid URLs, unsupported formats, or too many images are flagged in review. Airtable CSV attachment links expire; use a fresh export or import directly from Airtable to fetch current links.

When combining dates, each column uses its detected date format, and the result is an all-day Date Range. A blank end date leaves the range open. A row with an end date but no start date, an unreadable date, or an end before the start is skipped and listed in review.

If the review identifies skipped rows, download them, fix the source, and import that smaller file later.